Landscaping software that actually talks to QuickBooks.
Most landscaping businesses already run QuickBooks and have no intention of leaving it. The problem is never the accounting — it is that the field system and the books never agree, so nobody can say what a job really cost.
SodStack connects to QuickBooks Online directly: expenses come in automatically, invoices go out, and your accountant carries on working exactly as they do now.
What the connection does
Expenses come in, hourly
Purchases recorded in QuickBooks are pulled into SodStack automatically every hour, so job costs reflect what you actually spent rather than what someone remembered to type twice.
Invoices go out
An invoice raised against a finished job can be pushed straight to QuickBooks, so your books and your field records show the same number without re-keying.
Connect once
Standard Intuit sign-in. Authorise SodStack against your QuickBooks Online company and the connection stays live — you can see its status at any time from settings.
That is the whole of it, stated precisely. Plenty of tools advertise “QuickBooks integration” and mean a CSV you download and import by hand — worth asking about specifically when you compare.
Why it matters more in landscaping than most trades
Landscaping runs on materials. Mulch, plants, stone, fuel, dump fees — bought across a dozen suppliers, often on the way to a job. If those purchases only ever land in the accounting system, the job record is incomplete, and every quote you write next season is based on labour alone.
- Job costing that reflects real purchases, not estimates typed from memory
- No double entry between the field system and the books
- Expenses attached to the job that caused them, so margin per service is visible
- Your accountant keeps working in QuickBooks, exactly as they do now
The usual pattern
A crew has a strong season by revenue and a thin one by profit, and nobody can say which services caused it — because the labour lives in one system and the materials in another. Connecting the two is the cheapest way to find out, and it costs nothing but the setup.
Common questions
- Does SodStack work with QuickBooks?
- Yes. You connect your QuickBooks Online company through Intuit’s standard sign-in. From then on expenses sync into SodStack automatically each hour, and invoices you raise in SodStack can be pushed across to QuickBooks.
- Do I have to move my accounting to SodStack?
- No, and you should not want to. SodStack runs the operational side — clients, jobs, scheduling, estimates, invoices, job costs — and QuickBooks stays the accounting system. Your accountant carries on exactly as they do today.
- What actually syncs?
- Expenses are pulled from QuickBooks into SodStack on an hourly schedule, and invoices raised in SodStack can be sent to QuickBooks. We would rather tell you precisely what moves than claim a vague "full two-way sync" and let you find the gaps in month two.
- Which QuickBooks does it work with?
- QuickBooks Online. If you are on Desktop, the connection works differently and is worth asking us about before you commit a season to it.
- Why does job costing need the accounting connection?
- Because the costs live in two places otherwise. If materials are recorded in QuickBooks and hours are recorded in your field system, neither one can tell you whether the job made money. Pulling the expenses across is what makes margin per job a real number rather than a guess.
See how the rest fits together: estimating and job costing, the client record, or what it costs.